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John Deere Senior Administrative Assistant in Moline, Illinois

At John Deere, we run so life can leap forward. This powerful purpose is our promise to humankind that we will dream, design and deliver breakthrough products that sustain our world for generations to come. The world is counting on us to feed billions of people and build vital infrastructures in villages, towns, and megacities. We live up to the legacy our founder forged in a one-room blacksmith's shop nearly two centuries ago by creating a culture that brings out the best in all of us. A culture where great ideas thrive because every voice is heard.

Primary Location: United States (US) - Illinois - Moline

Function: Administrative / Clerical

Title: Senior Administrative Assistant - 77039

Your Responsibilities

As a Senior Administrative Assistant at John Deere Seeding Group in Moline, Illinois, you will perform a full range of administrative support duties of a confidential and challenging nature.

You will...

  • Facilitate workflow through the Director's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.

  • Schedule meetings, coordinate travel arrangements and maintain appointment calendars for management and coordinate meeting amenities and logistics.

  • Convey Director's instructions and requirements to others exchanging information with senior managers on the Director's behalf.

Additionally you will...

  • Receive and refer visitors and telephone callers within the department, referring calls to different divisions, countries, or companies in multiple languages.

  • Research, resolve and respond to inquiries/concerns from internal/external customers, escalating complex issues for resolution as appropriate.

  • Organize/maintain records of projects and correspondence, follow up on pending items; facilitate/organize workflow through the Director's office, ensuring follow-up items are addressed.

  • Gather, create, maintain, and summarize sensitive or confidential data from various sources completing reports and special projects providing timely information to various customers. Distribute information as appropriate to department members or internal/external customers. Analyze data and resolve discrepancies following prescribed procedures.

  • Update and maintain databases, systems applications, or files to ensure accurate and current information is available. Develop and maintain more complex web sites with basic web-publishing software applications.

  • Create and maintain sensitive records; use data to prepare letters and memoranda at the direction of the Manager or for Director's signature and prepare documents for distribution

    Visa sponsorship is NOT available for this position.

What Skills You Need

  • Two or more years’ administrative support experience

  • Ability to maintain confidentiality and work with sensitive data

  • Ability to use standard desktop applications such as Microsoft Office 365 (MS Teams, PowerPoint, SharePoint, OneDrive) plus intranet and internet functions

  • Data entry/keyboarding skills

  • Excellent verbal and written communication with emphasis on persuasive communication and time management skills

  • High level of attention to detail and accuracy

  • Knowledge to operate standard office equipment (photocopier, scanner, fax machine, telephone)

What Makes You Stand Out

  • Outstanding inter-personal skills including working with individuals from all levels of leadership and from diverse backgrounds

  • Ability to influence without authority and drive current initiatives

  • Experience working with senior leadership and anticipating their needs

Education

Ideally you will have a degree or equivalent related work experience in the following:

  • Degree in Administrative or relevant discipline or equivalent experience.

    No relocation benefits are available for this position.

    What You'll Get

    At John Deere, you are empowered to create a career that will take you to where you want to go. Here, you'll enjoy the freedom to explore new projects, the support to think outside the box and the advanced tools and technology that foster innovation and achievement. We offer comprehensive relocation and reward packages to help you get started on your new career path. Click here (http://www.deere.com/en/our-company/john-deere-careers/why-john-deere/) to find out more about our Total Rewards Package.

    The information contained herein is not intended to be an exhaustive list of all responsibilities and qualifications required of individuals performing the job. The qualifications detailed in this job description are not considered the minimum requirements necessary to perform the job, but rather as guidelines.

    An Equal Opportunity Employer, John Deere requires a diversity of people, perspectives and ideas to address the complex challenges of its global business. John Deere is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with disability.

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