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John Deere Senior Administrative Assistant in Moline, Illinois

There are over 7 billion people on this planet. And by 2050, there will be 2 billion more... many moving into urban centers at an unprecedented rate. Making sure there is enough food, fiber and infrastructure for our rapidly growing world is what we’re all about at John Deere. And it’s why we’re investing in our people and our technology like never before! Here the world’s brightest minds are tackling the world’s biggest challenges. If you believe one person can make the world a better place, we’ll put you to work. RIGHT NOW.

Primary Location: United States (US) - Illinois - Moline

Function: Administrative / Clerical

Title: Senior Administrative Assistant - 71159

Your Responsibilities

This position provides full administrative support to the Senior Vice-President (SVP) of Worldwide Construction & Forestry (C&F) Product Engineering, Manufacturing, Supply Management and Quality, Vice-President Excavators and Mining Supply, Global Director of Product Supply and Director of Business Development. In addition you will:

  • Create and maintain records, correspondence, calendars, expense reports and confidential information for the SVP and on behalf of his Global Directors

  • Schedule meetings and coordinate domestic and international travel arrangements (including visa's and passports) for the senior executives

  • Facilitate SVP staff meetings, coordination of agendas, facilitation of meetings and documentation

  • Coordinate the reporting and distribution of SVP global metrics

  • Process purchase orders in the common purchasing system

  • Facilitate workflow through the SVP and Global Directors and produce reports and presentations which often contain sensitive or confidential information.

  • Provide on-site support and access for various consultants and serve as a point of contact for visitors

  • Process information flow and communication response for inquiries on behalf of SVP and Global Directors

Visa sponsorship is NOT available for this position.

What Skills You Need

  • Excellent writing, editing and verbal communication skills

  • Superior interpersonal, negotiation and conflict resolution skills

  • Ability to multi-task and prioritize multiple projects while initiating action and manage office without frequent or detailed work instruction

  • Ability to work with high levels of management

  • Ability to handle confidential information

  • Website management skills

  • Project management skills

  • Five or more years’ administrative assistant experience

  • Five or more years’ experience in using Excel, Microsoft Word, PowerPoint, Access, Project and other Microsoft tools

  • Ability to utilize electronic tools such as Common Purchase System (CPS process purchase orders), video conferencing, MS Teams platform and travel & expense reporting system

What Makes You Stand Out

  • Experience in an administrative role supporting executive level personnel

  • Ability to flex working hours as needed with minimal notice

Education (or equivalent work experience)

Ideally you will have a degree or equivalent related work experience in the following:

  • Associates degree with bachelor’s preferred or equivalent experience in a related career field

No relocation benefits are available for this position.

What You'll Get

At John Deere, you are empowered to create a career that will take you to where you want to go. Here, you'll enjoy the freedom to explore new projects, the support to think outside the box and the advanced tools and technology that foster innovation and achievement. We offer comprehensive relocation and reward packages to help you get started on your new career path. Click here (http://www.deere.com/en/our-company/john-deere-careers/why-john-deere/) to find out more about our Total Rewards Package.

The information contained herein is not intended to be an exhaustive list of all responsibilities and qualifications required of individuals performing the job. The qualifications detailed in this job description are not considered the minimum requirements necessary to perform the job, but rather as guidelines.

John Deere is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, sexual orientation, gender identity or expression, status as a protected veteran, or status as a qualified individual with disability.

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